Against remote? Definitely some valid points but…

I read a good article on Venture Beat a while back called, “Why a remote workforce is bad for start-ups.” Without going into too much of an analysis on remote workers and start-ups (perhaps in a later post), I’d like to discuss one of the author’s (Zaarly’s Shane mac) 7 points as to why Remote is bad for start-ups. (Article found here: http://venturebeat.com/2012/04/11/why-a-remote-workforce-is-bad-for-startups/).

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Point #7 – “Miscommunication causes too many problems”. I get why Remote can be perceived as a more difficult way to communicate (I mean, up until very recently the best we had were telephones and fax machines), but I’d like to suggest that the opposite can in fact be true, when Remote is done properly.

 

In my experience, the same types of productivity and communication issues occur face-to-face as they do remotely, but the paradox of Remote interactions is that they can oftentimes help force good behaviors, and by doing so make Remote communication even more effective.

 

Pros & Cons of Remote Staffing

Advantages definitely outweigh Risks in Offshore Remote Staffing. Image credit: Remote Worker Daily via http://remoteworkerdaily.com/2012/01/23/remote-workforce/

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Think about it. When you work with someone remotely, you are forced into extra documentation. Take for example, in-person meetings – the best practice there is of course to take down meeting minutes during a meeting, but a lot of times (especially in start-ups) this simply doesn’t happen. When you’re in a remote set-up, a much larger proportion of communication occurs over email, chat and hopefully (if you’re into productivity tools like I am), over some great task or project management system like Asana or Basecamp, among others. This discipline of documentation of conversations, action items, agreed on points, etc. is amplified out of necessity when a workforce is spread out remotely – and I’d say for the good.

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As a tangent, let’s even just look at something as simple and basic as doing a meeting over Skype vs. in person. If you’re got a webcam, the only thing you can’t do Remotely that you can do in person is reach out and touch the other person (which, I highly doubt you’d do anyway). Over Skype, however, you can type out something into the

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chat window while you’re talking – let’s say you’re referring to a quote from some past email and you just want to copy/paste it for quick reference… done! Sharing files is easy too. Yes all this can be done huddled around a PC, but it can also be done PC-to-PC effectively and I’d argue, sometimes with much more ease.

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The reason I’m not going after Shane’s other points is because some of the fluffier stuff, like “Hallway conversations are priceless” and “passion in person is contagious” are harder to measure or gauge – and thus its his experience that directs these opinions. But, communication I would argue is just as difficult face-to-face, and much of what we debate, agree on, or chat about in-person can be just as misconstrued or forgotten as any remote interaction.

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Finally, it’s worth noting that there was an article written in direct response to the one I mentioned above (it can be found here: http://gigaom.com/2012/05/16/proofhq-ceo-remote-work-is-bad-for-startups-oh-please/)

 

To quote the article, in which they interview the founder of a start-up who operates nearly exclusively within a remote model:

 

“So did he experience the squeeze on ideas and the less binding company culture that Mac predicts? “From our experience it just simply wasn’t the case,” says Atkinson, who uses constant Skype chats, regular video calls and daily scrums for each area of the business to keep his team collaborating and innovating.”

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All for now. Working from home today :-)

Manage Remote Employees Better with these Remote Technologies

When it comes to working with remote staff, it’s vital to have the tools to make sure collaboration and communication are at their best.

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Besides the applications I mentioned in one of my previous posts, here are a couple more to consider:

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Sqwiggle

Sqwiggle

Sqwiggle is an easy to use, always-on online workplace that allows companies who have gone remote to work together with their off-state or offshore counterparts throughout the day. This is done via seamless video streams that allow real-time interaction.

Sqwiggle provides a free trial for interested companies, which can be upgraded to a paid, fully-featured account wherein a monthly fee of $9 per person is charged. (Desktop Only)

When I Work, ShiftPlanning, Shift.Cal

When I Work, Shift.Cal, and ShiftPlanning

These three applications make it possible for you to make sure your remote employees have a daily routine to follow and be accountable to. Each app features their own calendars where you can easily manage your remote worker’s shifts. Some even allow you to send SMS notifications in case of last minute changes that need everyone’s immediate attention.

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When I Work (iOS/Android/Desktop) and ShiftPlanning (iOS/Android/BlackBerry) have 30-day trial periods and can be upgraded to premium accounts upon payment. Shift.Cal (Android) has both a free and paid versions with the latter having extra features.

Droptask & Flow

DropTask and Flow

Although basic to-do lists can easily help you manage tasks with your remote staff, imagine what you could do with multi-featured task management applications. DropTask and Flow are both collaboration-friendly applications that turn your usual to-do lists into full-fledged project boards where mind-mapping, brainstorming, and other integral group tasks can be done. And since changes can be made in real time, everyone will always be kept in the loop when certain tasks are completed or need extra attention.

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DropTask is only available as a free desktop application, while Flow (iOS) offers a 30-day free trial that can be upgraded to a premium account for a fee.

These are a just some of the many management tools out there that can make working with remote staff easier. Did I miss any? I look forward to any suggestions.

 

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